Registration with the Graduate School EPS for LU/RU/RUG/UU/UvA/VU PhD candidates

1) Registration – before or at start of PhD project
To start your registration, please fill in the required information in this registration form in consultation with your supervisors and have them send the form electronically to Anja Mosselman. It is possible to exclude the information about the mentor at this time. This registration step will ensure that you will receive specific mailings and the EPS News.

2) Hand in approved Training and Supervision Plan/Agreement (TSP/TSA) within 3 months after start
The second step in the EPS registration procedure, which will also make you eligible for reduced fees for courses and events organized by EPS or partners, is to hand in a copy of your approved Training and Supervision Plan/Agreement (TSP/TSA) from your own university. You can send this copy to the PhD programme coordinator & PhD advisor Susan Urbanus. If you did not identify your mentor previously in the registration form, then please send along a revised registration sheet including the information about the mentor when you send the copy of your approved TSP/TSA. If your university does not have its own TSP/TSA, you are of course welcome to use the EPS TSP for WUR PhD candidates instead, which can be found under EPS Documents.


Registration with the Graduate School EPS for WUR PhD candidates

1) Registration – before start of PhD project
To start your registration, please fill in the required information on the sheet ‘Registration’ in the EPS TSP file in consultation with your supervisors and have them send the form electronically to Anja Mosselman. It is possible to exclude the information about the mentor at this time. More information about the entry requirements for registration of WUR PhD candidates can be found under EPS Documents. This registration step will ensure that an account in the Hora Finita database for WUR PhD candidates is made for you, and additionally that you receive specific mailings and the EPS News.

2) Training and Supervision Plan (TSP) within 3 months after start
The second registration step is to outline your training plan, agreements on supervision, and agreements on teaching & supervision duties for the PhD candidate in the EPS TSP file.  The sheet ‘Training’ must contain a plan of your training activities, encompassing a minimum of 30 ECTS credits. More detailed information about the specifics of the training can be found here. The PhD candidate needs to upload the filled in and signed TSP (updated ‘Registration’ sheet plus signed ‘Supervision’, ‘Teaching’ and ‘Training’ sheets) in either excel format or PDF format into their Hora Finita account for approval within 3 months after the start. An approved TSP will make you eligible for reduced fees for courses and events organized by EPS or partners.

3) PhD project proposal & Data Management Plan within 3-6 months after start
The third registration step is to get your (rewritten) project proposal approved. Please use the EPS project proposal format, which you can find under EPS Documents to describe your PhD project and planning. If your PhD project is part of a larger grant, you can refer to this grant where appropriate, but please do not forget to include this grant proposal in your PhD project proposal when you upload your project proposal in your Hora Finita account. The approval process usually involves sending the project proposal out for review, unless the project proposal is an already granted project proposal that was not rewritten by the PhD candidate.
Additionally, you need to upload the Data Management Plan from your group in your Hora Finita account.